By virtue of charter granted, this Post shall be known as Owens Crossroads Post 12242, Veterans of
Foreign Wars of the United States.
Sec. 2. The location of this Post shall be in the City of Owens Crossroads, County of Madison, State of Alabama.
ARTICLE II
SUBORDINATION
Sec. 1. The supreme power of this association is vested in the National Convention and this Post shall be at all
times governed by the Congressional Charter and Bylaws of the Veterans of Foreign Wars of the United
States, the Bylaws of the Department, orders issued by authority of the National Convention, National
Council of Administration, the Commander-in-Chief, the Department Convention, Department Council of
Administration and the Department Commander. Resolutions adopted by the National Convention are
held to be lawful orders.
ARTICLE III
MEETINGS
Sec. 1. Place: The regular meeting place of this Post shall be at the Meadows of Hampton Cove Clubhouse,
6099 Goose Ridge Drive, Owens Crossroads, Alabama, 35763.
Sec. 2. Time: The regular meetings of the Post shall be held on the 3 rd Wednesday of each month, to be called to
order at 6p.m.
Sec. 3. The Post may, after at least fourteen (14) days written notice to the Department Commander and the
members of the Post, change its meeting place, appointed day or time upon a majority vote of the
members present and voting at a regular or special meeting called for such purpose.
Sec. 4. Special meetings may be called in accordance with the provisions of the National Bylaws.
Sec. 5. Quorum: Six (6) members in good standing shall constitute a quorum for the transaction of business.
Sec 6. Post may adopt procedures, in compliance to National Bylaws allowing members to participate in
meetings using technology that allows all participating members to communicate with each other
simultaneously.
ARTICLE IV
MEMBERSHIP
Sec. 1. Membership in this Post, eligibility to, application for, acquiring and maintenance of, loss of and discipline
shall be in accordance with the provisions of the National Bylaws.
Sec. 2. The admission fee of this Post shall be payable in accordance with the National Bylaws.
Sec. 3. The dues of this Post shall never be less than the amount required to cover Department and National
dues.
2
Sec. 4. Annual Post membership dues shall be $15 plus Department and National Dues.
ARTICLE V
OFFICERS
Sec. 1. Eligibility to, nomination, election or appointment, installation and term of office shall be in accordance
with the provisions of the National Bylaws.
Sec. 2. The Post shall elect the Commander, Senior Vice Commander, Junior Vice Commander, Quartermaster,
and three Trustees. The Commander shall appoint an Adjutant, Chaplain, and may appoint a Service
Officer.
Sec. 3. The duties of all officers shall be those prescribed by Department and National Bylaws, lawful orders as
the Post may direct and as these Bylaws may provide.
ARTICLE VI
COMMITTEES AND DUTIES
Sec. 1. All Committees and their chairmen, unless otherwise provided shall be appointed by the Commander as
promptly as possible after election to office, and as such shall serve at his/her will and pleasure. The
Post Quartermaster, by virtue of office shall be treasurer of all committees handling funds.
Sec. 2. The Standing Committees of the Post shall be as follows:
(a) Membership (e) Youth Activities (i) Community Activities
(b) Relief (f) House (j) Safety
(c) Poppy (g) Americanism (k) Bingo
(d) Publicity (h) Ways and Means
Sec. 3. House Committee/Board of Management (BoM):
(a) The House Committee/BoM shall be elected by the Post members to manage certain matters
related to the Post property including the operation of Post Club Rooms and/or Canteen. It shall
consist of not less than three members, one each of whom shall be elected annually for a three-
year term. Trustees shall not serve on the House Committee/BoM. In addition, the Post
Commander and Post Quartermaster by virtue of their offices shall be members of the House
Committee.
(b) The Committee shall be responsible for the cleanliness and upkeep of the quarters and the
equipment therein.
(c) The Committee shall be in charge of the sub-rental of the Post’s quarters and shall exercise such
supervision over sub-renters as will ensure the protection of the Post’s name and property.
(d) The Committee may authorize such expenditures for minor emergency repairs and janitor supplies
as may be necessary for the preservation and protection of the Post’s quarters and its equipment,
provided that the total amount so expended between any two regular meetings shall not exceed an
amount previously established by the Post.
(e) All monies received by the Committee through the sub-rental of the Post's quarters or other
sources shall be deposited with the Post Quartermaster.
(f) All expenditures of the Committee shall be made only by regular voucher and drawn by the
Quartermaster in accordance to these Bylaws.
(g) The House Committee/BoM shall keep a record of all its receipts and expenditures and shall, at
every meeting of the Post, report all monies received and all expenditures made since the last
meeting.
3
(h) The Post may adopt such further rules and regulations governing the conduct of club or canteen
as, do not conflict with the provisions of this Article. Such rules and regulations shall only become
effective upon their approval by a majority vote of members present and voting at a regular or
special meeting called for that purpose; at least thirty (30) days’ notice in writing having first been
given to all members.
ARTICLE VII
CONTROL OF SUBSIDIARY UNITS
Sec. 1. Any activity, unit or clubrooms sponsored, conducted or operated by the Post, incorporated separately
from the Post or unincorporated, shall be at all times under the direct control of the Post.
Sec. 2. All funds derived from any of the above shall be in the custody of the Post Quartermaster.
Sec. 3. All money, property and assets of every kind as well as all records in connection therewith used, held
and owned by any of the above activities is the property of the Post and must be placed in the care and
custody of the Post Quartermaster.
Sec. 4. The Veterans of Foreign Wars Auxiliary and Military Order of the Cootie are governed by Articles XI and
XII respectively of the National Bylaws and Manual of Procedure of the Veterans of Foreign Wars and
their respective Bylaws, rules and regulations.
ARTICLE VIII
EXPENDITURE OF FUNDS
Sec. 1. Expenditure of funds shall be made only after prior authorization by the Post and on proper voucher
drawn by the Adjutant and approved by the Commander. All checks for the expenditure of Post funds
shall be numbered in sequence, the number of each check to correspond with the voucher authorizing
the same, other expenditures may be made using acceptable banking practices. All disbursements of
Post funds shall bear the signature of the Quartermaster or other person(s) authorized by the
Quartermaster. Such other authorized person(s) shall be bonded in accordance with Section 703 of the
National Bylaws.
Sec. 2. The adoption of this Article shall constitute authorization by the Post for the payment of bills, when and as
due, for monthly rental, public utility service, postage, janitor service and for janitor’s supplies and minor
emergency repairs authorized by the House Committee, provided that the amounts to be paid for monthly
rental and for janitor service shall have been previously established by the Post.
Sec. 3. No other payment or expenditure shall be made except on the specific authorization of the Post in each
and every case.
Sec. 4. The Post Quartermaster is authorized a debit card on the account of the Post General fund. Use is
restricted for expenses with VFW National, VFW Department of Alabama, Post purchases through VFW
Store and charges specifically approved by Post Membership vote. The debt card shall not be used for
cash withdrawal at any time.
Sec. 5. A travel expense report will be submitted to the Post for all approved travel expenses prior to
reimbursement.
Sec.. 6. The Post Commander is authorized to disapprove any “proper Post authorization” of expenditures in the
following instances:
(a) Any expenditure in violation of the National Bylaws.
(b) Any expenditure that is unlawful.
(c) Any expenditure that would jeopardize the tax-exempt status of the Post.
ARTICLE IX
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COMPENSATION
Sec. 1. No compensation shall be paid to any officer of this Post for their services as such officer, except as
hereafter may be provided.
Sec. 2. For services rendered, the Post may, by majority vote, pay the annual dues of the Adjutant and
Quartermaster for the periods or parts of periods they serve as such, and such other compensation
commensurate with their duties as may be determined and specified by vote of the Post.
ARTICLE X
FUNDRAISING PROMOTIONS/SOLICITATIONS
Sec. 1. This Post shall solicit funds or donations only by prior vote of the members agreeing to the proposition. It
shall not solicit funds or donations or otherwise engage in fundraising activities or projects outside the
immediate geographical area or community of the Post.
Sec. 2. This Post shall not enter into any agreement with a promoter for the purpose of raising funds unless the
said promoter shall have first furnished a good and sufficient surety bond in a principal sum sufficient to
give the Post ample protection in the particular circumstances. The said bond shall be subject to the
approval of the Post Advocate, bear the endorsement of the Post Commander and be kept in the
possession of the Post Quartermaster. The bond will be conditioned on the payment to the Post
Quartermaster of all monies due the Post as a result of the solicitation within thirty (30) days of the close
of the campaign.
If the promoter has made satisfactory settlement within the thirty-day period, then surety will be
determined to be discharged, otherwise the bond will remain in full force and effect.
Sec. 3. If the bond cannot be furnished, then all collections shall be made by the members of the Post
sponsoring the campaign or entertainment and said funds shall be paid to a bonded officer of the Post
who shall hold the funds in their custody pending proper pro rata distribution.
Sec. 4. Fundraising organizations or individuals conducting solicitations, activities or projects for a profit shall not
be engaged or used by the Post for such purpose unless such engagement is made by written
agreement between the Post and the organization or individuals providing those services. The form of
any such written agreement must be submitted to the Department Commander for review at least thirty
(30) days prior to any Post entering into any such agreement.
Sec. 5. No solicitations or ticket sales shall be permitted in the Post quarters or at socials or meetings unless
such solicitations or ticket sales shall have been approved by the Post.
ARTICLE XI
MISCELLANEOUS
Sec. 1. Every member of this Post shall keep the Post Adjutant and Quartermaster advised of their current
address by promptly reporting any change of same.
Sec. 2. One copy of these Bylaws shall be issued to each elected and appointed officer of this Post.
Sec. 3. In all Post procedures not provided for by the Congressional Charter and Bylaws or these Bylaws,
Robert’s Rules of Order, Newly Revised shall be the authority, and it shall be the duty of the Judge
Advocate, in an advisory way, when called upon to do so by the Post Commander to advise the Post
Commander on the proper rule(s).
ARTICLE XII
SPEECHES
5
Sec. 1. No member will be permitted to speak on any one subject (Pro or Con) more than twice; and the first time
no longer than five (5) minutes, and the second time no longer than three (3) minutes, with the exception
of a committee report and recommendations and visiting guests who have a message to impart.
ARTICLE XIII
AMENDMENTS
Sec. 1. These Bylaws shall become effective after adoption by this Post and after review by the Commander of
the Department and Commander-in-Chief of the Veterans of Foreign Wars of the United States.
Sec. 2. These Bylaws may be amended by the Post by a two-thirds vote of the members present and voting at a
meeting, provided each member had been notified at least twenty (20) days in advance and upon request
provided a copy of the proposed amendments.
Sec. 3. Wherever these Bylaws or subsequent amendments may be found to be in conflict with the present or
any future Department or National Bylaws, the latter shall prevail and be binding upon this Post as though
written herein.
These Bylaws were adopted, subject to the review of the Department Commander and the Commander-in-Chief of
the Veterans of Foreign Wars of the United States on this _________________ day of
___________________________, 20______, at a regular meeting of this Post.
Owens Crossroads Post 12242
Veterans of Foreign Wars of the United States
ATTEST: OFFICIAL:
Brett Beatty, Adjutant Alfonso, Nixon,
By virtue of charter granted, this Post shall be known as Owens Crossroads Post 12242, Veterans of
Foreign Wars of the United States.
Sec. 2. The location of this Post shall be in the City of Owens Crossroads, County of Madison, State of Alabama.
ARTICLE II
SUBORDINATION
Sec. 1. The supreme power of this association is vested in the National Convention and this Post shall be at all
times governed by the Congressional Charter and Bylaws of the Veterans of Foreign Wars of the United
States, the Bylaws of the Department, orders issued by authority of the National Convention, National
Council of Administration, the Commander-in-Chief, the Department Convention, Department Council of
Administration and the Department Commander. Resolutions adopted by the National Convention are
held to be lawful orders.
ARTICLE III
MEETINGS
Sec. 1. Place: The regular meeting place of this Post shall be at the Meadows of Hampton Cove Clubhouse,
6099 Goose Ridge Drive, Owens Crossroads, Alabama, 35763.
Sec. 2. Time: The regular meetings of the Post shall be held on the 3 rd Wednesday of each month, to be called to
order at 6p.m.
Sec. 3. The Post may, after at least fourteen (14) days written notice to the Department Commander and the
members of the Post, change its meeting place, appointed day or time upon a majority vote of the
members present and voting at a regular or special meeting called for such purpose.
Sec. 4. Special meetings may be called in accordance with the provisions of the National Bylaws.
Sec. 5. Quorum: Six (6) members in good standing shall constitute a quorum for the transaction of business.
Sec 6. Post may adopt procedures, in compliance to National Bylaws allowing members to participate in
meetings using technology that allows all participating members to communicate with each other
simultaneously.
ARTICLE IV
MEMBERSHIP
Sec. 1. Membership in this Post, eligibility to, application for, acquiring and maintenance of, loss of and discipline
shall be in accordance with the provisions of the National Bylaws.
Sec. 2. The admission fee of this Post shall be payable in accordance with the National Bylaws.
Sec. 3. The dues of this Post shall never be less than the amount required to cover Department and National
dues.
2
Sec. 4. Annual Post membership dues shall be $15 plus Department and National Dues.
ARTICLE V
OFFICERS
Sec. 1. Eligibility to, nomination, election or appointment, installation and term of office shall be in accordance
with the provisions of the National Bylaws.
Sec. 2. The Post shall elect the Commander, Senior Vice Commander, Junior Vice Commander, Quartermaster,
and three Trustees. The Commander shall appoint an Adjutant, Chaplain, and may appoint a Service
Officer.
Sec. 3. The duties of all officers shall be those prescribed by Department and National Bylaws, lawful orders as
the Post may direct and as these Bylaws may provide.
ARTICLE VI
COMMITTEES AND DUTIES
Sec. 1. All Committees and their chairmen, unless otherwise provided shall be appointed by the Commander as
promptly as possible after election to office, and as such shall serve at his/her will and pleasure. The
Post Quartermaster, by virtue of office shall be treasurer of all committees handling funds.
Sec. 2. The Standing Committees of the Post shall be as follows:
(a) Membership (e) Youth Activities (i) Community Activities
(b) Relief (f) House (j) Safety
(c) Poppy (g) Americanism (k) Bingo
(d) Publicity (h) Ways and Means
Sec. 3. House Committee/Board of Management (BoM):
(a) The House Committee/BoM shall be elected by the Post members to manage certain matters
related to the Post property including the operation of Post Club Rooms and/or Canteen. It shall
consist of not less than three members, one each of whom shall be elected annually for a three-
year term. Trustees shall not serve on the House Committee/BoM. In addition, the Post
Commander and Post Quartermaster by virtue of their offices shall be members of the House
Committee.
(b) The Committee shall be responsible for the cleanliness and upkeep of the quarters and the
equipment therein.
(c) The Committee shall be in charge of the sub-rental of the Post’s quarters and shall exercise such
supervision over sub-renters as will ensure the protection of the Post’s name and property.
(d) The Committee may authorize such expenditures for minor emergency repairs and janitor supplies
as may be necessary for the preservation and protection of the Post’s quarters and its equipment,
provided that the total amount so expended between any two regular meetings shall not exceed an
amount previously established by the Post.
(e) All monies received by the Committee through the sub-rental of the Post's quarters or other
sources shall be deposited with the Post Quartermaster.
(f) All expenditures of the Committee shall be made only by regular voucher and drawn by the
Quartermaster in accordance to these Bylaws.
(g) The House Committee/BoM shall keep a record of all its receipts and expenditures and shall, at
every meeting of the Post, report all monies received and all expenditures made since the last
meeting.
3
(h) The Post may adopt such further rules and regulations governing the conduct of club or canteen
as, do not conflict with the provisions of this Article. Such rules and regulations shall only become
effective upon their approval by a majority vote of members present and voting at a regular or
special meeting called for that purpose; at least thirty (30) days’ notice in writing having first been
given to all members.
ARTICLE VII
CONTROL OF SUBSIDIARY UNITS
Sec. 1. Any activity, unit or clubrooms sponsored, conducted or operated by the Post, incorporated separately
from the Post or unincorporated, shall be at all times under the direct control of the Post.
Sec. 2. All funds derived from any of the above shall be in the custody of the Post Quartermaster.
Sec. 3. All money, property and assets of every kind as well as all records in connection therewith used, held
and owned by any of the above activities is the property of the Post and must be placed in the care and
custody of the Post Quartermaster.
Sec. 4. The Veterans of Foreign Wars Auxiliary and Military Order of the Cootie are governed by Articles XI and
XII respectively of the National Bylaws and Manual of Procedure of the Veterans of Foreign Wars and
their respective Bylaws, rules and regulations.
ARTICLE VIII
EXPENDITURE OF FUNDS
Sec. 1. Expenditure of funds shall be made only after prior authorization by the Post and on proper voucher
drawn by the Adjutant and approved by the Commander. All checks for the expenditure of Post funds
shall be numbered in sequence, the number of each check to correspond with the voucher authorizing
the same, other expenditures may be made using acceptable banking practices. All disbursements of
Post funds shall bear the signature of the Quartermaster or other person(s) authorized by the
Quartermaster. Such other authorized person(s) shall be bonded in accordance with Section 703 of the
National Bylaws.
Sec. 2. The adoption of this Article shall constitute authorization by the Post for the payment of bills, when and as
due, for monthly rental, public utility service, postage, janitor service and for janitor’s supplies and minor
emergency repairs authorized by the House Committee, provided that the amounts to be paid for monthly
rental and for janitor service shall have been previously established by the Post.
Sec. 3. No other payment or expenditure shall be made except on the specific authorization of the Post in each
and every case.
Sec. 4. The Post Quartermaster is authorized a debit card on the account of the Post General fund. Use is
restricted for expenses with VFW National, VFW Department of Alabama, Post purchases through VFW
Store and charges specifically approved by Post Membership vote. The debt card shall not be used for
cash withdrawal at any time.
Sec. 5. A travel expense report will be submitted to the Post for all approved travel expenses prior to
reimbursement.
Sec.. 6. The Post Commander is authorized to disapprove any “proper Post authorization” of expenditures in the
following instances:
(a) Any expenditure in violation of the National Bylaws.
(b) Any expenditure that is unlawful.
(c) Any expenditure that would jeopardize the tax-exempt status of the Post.
ARTICLE IX
4
COMPENSATION
Sec. 1. No compensation shall be paid to any officer of this Post for their services as such officer, except as
hereafter may be provided.
Sec. 2. For services rendered, the Post may, by majority vote, pay the annual dues of the Adjutant and
Quartermaster for the periods or parts of periods they serve as such, and such other compensation
commensurate with their duties as may be determined and specified by vote of the Post.
ARTICLE X
FUNDRAISING PROMOTIONS/SOLICITATIONS
Sec. 1. This Post shall solicit funds or donations only by prior vote of the members agreeing to the proposition. It
shall not solicit funds or donations or otherwise engage in fundraising activities or projects outside the
immediate geographical area or community of the Post.
Sec. 2. This Post shall not enter into any agreement with a promoter for the purpose of raising funds unless the
said promoter shall have first furnished a good and sufficient surety bond in a principal sum sufficient to
give the Post ample protection in the particular circumstances. The said bond shall be subject to the
approval of the Post Advocate, bear the endorsement of the Post Commander and be kept in the
possession of the Post Quartermaster. The bond will be conditioned on the payment to the Post
Quartermaster of all monies due the Post as a result of the solicitation within thirty (30) days of the close
of the campaign.
If the promoter has made satisfactory settlement within the thirty-day period, then surety will be
determined to be discharged, otherwise the bond will remain in full force and effect.
Sec. 3. If the bond cannot be furnished, then all collections shall be made by the members of the Post
sponsoring the campaign or entertainment and said funds shall be paid to a bonded officer of the Post
who shall hold the funds in their custody pending proper pro rata distribution.
Sec. 4. Fundraising organizations or individuals conducting solicitations, activities or projects for a profit shall not
be engaged or used by the Post for such purpose unless such engagement is made by written
agreement between the Post and the organization or individuals providing those services. The form of
any such written agreement must be submitted to the Department Commander for review at least thirty
(30) days prior to any Post entering into any such agreement.
Sec. 5. No solicitations or ticket sales shall be permitted in the Post quarters or at socials or meetings unless
such solicitations or ticket sales shall have been approved by the Post.
ARTICLE XI
MISCELLANEOUS
Sec. 1. Every member of this Post shall keep the Post Adjutant and Quartermaster advised of their current
address by promptly reporting any change of same.
Sec. 2. One copy of these Bylaws shall be issued to each elected and appointed officer of this Post.
Sec. 3. In all Post procedures not provided for by the Congressional Charter and Bylaws or these Bylaws,
Robert’s Rules of Order, Newly Revised shall be the authority, and it shall be the duty of the Judge
Advocate, in an advisory way, when called upon to do so by the Post Commander to advise the Post
Commander on the proper rule(s).
ARTICLE XII
SPEECHES
5
Sec. 1. No member will be permitted to speak on any one subject (Pro or Con) more than twice; and the first time
no longer than five (5) minutes, and the second time no longer than three (3) minutes, with the exception
of a committee report and recommendations and visiting guests who have a message to impart.
ARTICLE XIII
AMENDMENTS
Sec. 1. These Bylaws shall become effective after adoption by this Post and after review by the Commander of
the Department and Commander-in-Chief of the Veterans of Foreign Wars of the United States.
Sec. 2. These Bylaws may be amended by the Post by a two-thirds vote of the members present and voting at a
meeting, provided each member had been notified at least twenty (20) days in advance and upon request
provided a copy of the proposed amendments.
Sec. 3. Wherever these Bylaws or subsequent amendments may be found to be in conflict with the present or
any future Department or National Bylaws, the latter shall prevail and be binding upon this Post as though
written herein.
These Bylaws were adopted, subject to the review of the Department Commander and the Commander-in-Chief of
the Veterans of Foreign Wars of the United States on this _________________ day of
___________________________, 20______, at a regular meeting of this Post.
Owens Crossroads Post 12242
Veterans of Foreign Wars of the United States
ATTEST: OFFICIAL:
Brett Beatty, Adjutant Alfonso, Nixon,
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